SKILL  KNOWLEDGE  SAFETY

PUAOPE015A - Conduct briefings and debriefings ( NSW only )

Description

 This unit covers the competency required to lead and manage a briefing and a debriefing

Pre Requisites

 Nil

Application

 This unit applies to people who are required to conduct briefings and debriefings in operational and non-operational situations in a range of environments

Performance Criteria

 1. Plan and prepare for the briefing and debriefing    
1.1 Content and format for briefing and debriefing are determined
1.2 Briefing and debriefing plan is prepared in accordance with organisational policies and procedures
1.3 Relevant personnel involved in the activity are identified and informed of briefing and debriefing requirements
1.4 Safe and appropriate location for the briefing and debriefing is selected
    
2. Conduct the briefing and debriefing    
2.1 Purpose and structure of the briefing and debriefing is outlined to incident personnel
2.2 Understanding is sought and clarifications are provided, where required
2.3 Contributions from personnel during the debriefing and evaluation by personnel of their anticipated or actual roles in the activity is encouraged
2.4 Briefing and debriefing is conducted in accordance with organisational policies and procedures
2.5 Briefing and debriefing checklist is used as appropriate
    
3. Conclude the briefing and debriefing    
3.1 Contributions of personnel are acknowledged in a positive way
3.2 Briefing and debriefing follow-up action is identified and acted upon in a timely manner
3.3 Debriefing activity is reviewed against the policies, practices and training of the organisation to identify opportunities for continuous improvement and to identify lessons learnt
3.4 Briefing and debriefing findings are summarised and recorded, if appropriate, in a format suitable for subsequent action by appropriate personnel
    

Required Skills & Knowledge

 Required Skills
  •     communicate clearly in a group setting
  •     lead and manage group processes
  •     prepare briefing and debriefing plans
  •     provide feedback and encourage contributions from group members

Required Knowledge
  •     organisational policies
  •     organisational procedures for activity briefing and debriefing
  •     practices and training processes in relation to activity

Range Statement

 Content and format for briefing and debriefing may include    
  • Collaborative
  • Descriptive illustrative
  • Facilitator led
  • Level of language used
  • Predetermined (SMEAC)
  • Problem based

Briefing and debriefing plan may include    
  • Appropriate incident information collected prior to undertaking operational activities
  • Location
  • Methodology
  • Participants
  • Purpose
  • Subject matter
  • Timing

Organisational policies and procedures may include    
  • Briefing and debriefing formats
  • Legislation relevant to the operation/incident/response
  • Legislation relevant to the organisation
  • Operational, corporate and strategic plans
  • Operational performance standards
  • Operational policies and procedures
  • Organisational personnel and occupational health and safety practices and guidelines
  • Organisational quality standards
  • Organisation's approach to environmental management and sustainability
  • Relevant personnel may include    Contractors
  • Local, state/territory and federal government employees
  • Operations personnel
  • Support personnel
  • Volunteers
  • Other agency personnel

Activity may include    
  • Incidents
  • Meetings
  • Public safety campaigns

Safe and appropriate locations may vary according to    
  • Ambient conditions (noise, light, smell)
  • Distractions
  • Timing of the briefing and debriefing which may be before, during or following an activity
  • Weather
  • Whether briefing and debriefing is under operational or non-operational conditions

Briefing and debriefing may be conducted    
  • After a meeting/event
  • As soon as possible following an incident
  • At convenient time after the incident
  • At regular intervals
  • At shift change over
  • Immediately after the incident
  • Prior to undertaking training
  • Prior to undertaking workplace projects and other work related activities
  • When incident personnel have been relieved
  • When personnel return to their home base
  • When significant changes are anticipated at an incident

Briefing and debriefing checklist may include    
  • Control and command
  • Communications
  • Damage
  • Equipment and plant
  • Fatalities
  • First aid and medical
  • Incident background
  • Incident response
  • Injuries
  • Loss
  • Resources committed to the incident
  • Strategies to improve response
  • Stress
  • Supporting organisations
  • Welfare

Briefing and debriefing follow-up action may include    
  • Action taken to address issues identified
  • Informing participants on the outcomes of the debriefing

Subsequent action may include    
  • Reporting to appropriate supervisor or agency
  • Reviewing procedures

Evidence Guide

 Critical aspects for assessment and evidence required to demonstrate competency in this unit    
Assessment must confirm the ability to:
  •     communicate effectively with personnel
  •     elicit and encourage contributions to the briefings and debriefings in a constructive and positive way.
Consistency in performance
Competency should be demonstrated over time in a range of actual or simulated workplace environments.
    
Context of and specific resources for assessment    
Context of assessment
Competency should be assessed conducting briefings and debriefings in a variety of actual and/or simulated workplace contexts.

Specific resources for assessment
There are no specific resource requirements for this unit.
    
Method of assessment    
In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.
Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.
Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include:
  •     direct observation
  •     interviewing the candidate
  •     journals and workplace documentation
  •     third party reports from supervisors
  •     written or oral questions.

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