Description

Pre-Requisites

• PUACOM001C Communicate in the workplace

Performance Criteria

1. Prepare for the brief/debrief
1.1 A briefing/debriefing is planned and prepared in accordance with organisation’s policy and procedures
1.2 Relevant personnel involved in the activity are identified and informed of debriefing requirements
1.3 Briefing/debriefing meeting is scheduled as soon as possible following the incident
1.4 An appropriate location for the brief/debrief is selected
1.5 Appropriate incident information is collected

2. Conduct the brief/debrief
2.1 Purpose and structure of the brief/debrief is outlined to incident personnel
2.2 Discussion, analyses and evaluation by personnel of their anticipated or actual roles in the activity are encouraged
2.3 Contributions from personnel during the brief/debrief are continually sought, encouraged and valued
2.4 Review of the activity against the policies, practices and training of the organisation is undertaken to identify any discrepancies
2.5 Brief/debrief is conducted in accordance with the organisation’s policies and procedures

3. Conclude the brief/debrief
3.1 Contributions of personnel are acknowledged in a positive way
3.2 Brief/debrief follow-up actions are identified and acted upon in a timely manner
3.3 Brief/debrief findings are summarised and recorded if appropriate in a format suitable for subsequent action by the appropriate personnel
3.4 Reports are prepared for presentation to appropriate personnel as required

Key Competencies

• Collect, Analyse & Organise
• Information Communicate Ideas & Information
• Plan & Organise Activities
• Work with Others & in Teams
• Use Mathematical Ideas & Techniques
• Solve Problems
• Use Technology

Range Statement

Activities may include

• Incidents
• meetings
• public safety campaigns

Briefing may take place

• prior to undertaking operational activities
• when significant changes are anticipated at an incident
• prior to undertaking training
• prior to undertaking workplace projects and other work related activities
• at regular intervals

Debriefing may take place

• when incident personnel have been relieved
• immediately after the incident
• when personnel return to their home base
• a convenient time after the incident
• after a meeting/event
• at shift change overs

Brief/debrief plan will include

• purpose
• subject matter
• timing
• location
• participants
• methodology

Brief/debrief checklist may include

• incident background
• fatalities
• injuries
• loss
• damage
• incident response
• control and command
• communications
• supporting organisations
• welfare
• equipment and plant
• first aid and medical
• stress
• resources committed to the incident
• assessment of response strategies
• strategies to improve response
• adequacy of initial briefing
• analysis of planning
• analysis of performance against aims and objectives

Brief/debrief follow-up action may include

•  personnel informed of the outcomes of the debrief
• action taken to address issues identified

• reporting to other organisations
• review of procedures

Briefing/debriefing content and format may include

• facilitator led
• collaborative
• problem based
• descriptive illustrative
• level of language used

Organisational policy, procedures, requirements and guidelines may vary between sectors and organisations and may include

•  legislation relevant to the operation/incident/response
• legislation relevant to the organisation
• operational
• corporate and strategic plans
• operational policy and procedures
• operational performance standards
• organisational personnel practices and guidelines
• organisational quality standards

Relevant personnel

• human-operations personnel
• volunteers
• support personnel
• local
• state/territory and federal governments

Reports may be submitted to

• organisation’s management
• steering committees
• training division personnel
• government agencies

Locations

• will vary according to the timing of the brief/debrief which may be before, during or following an activity under non-operational or operational conditions

Evidence Guide

Critical aspects of evidence

• It is essential for this unit that competence be demonstrated in ability to communicate effectively with personnel and elicit and encourage contributions to the briefing/debriefing in a constructive and positive way

Underpinning knowledge

• organisation’s policies
• organisation’s procedures for activity debriefing
• practices and training processes in relation to activity

Underpinning skills

• communicate clearly in a group setting
• manage group processes
• prepare a briefing/debriefing plan
• provide feedback and encourage contributions from groupmembers

Resource implications

• No special requirements

Consistency in performance

• Evidence should be gathered over a period of time in a range of actual or simulated workplace environments

Context of assessment

• Evidence of competent performance by observing an individual conduct post activity briefings in a variety of actual and/or simulated operational contexts