Policy

Controlling documents gives some measure of safety, consistency, accountability and legality to significant materials produced or used by RR+R, its staff and clients. It is also a VETAB compliance audit requirement.

A list of controlled documents can be found in the Document Control Register.

The company will maintain and keep up to date the Document Control Register, which includes version control of all Training Packages and other accredited course materials.

Procedure

Controlled documents are identified and approved by the Managing Director.

The Training and Office Manager will ensure:

• Documents are entered on the Document Control Register
• Each documented has a footer, containing the Version number, date produced, and number of pages
• Where a new version is developed the previous version is archived and the new version is included on the Document Control Register.
• RR+R Certificates or Statements of Attainment will have a sequential number.

Internal hard copy documents are uncontrolled – the latest versions are checked electronically.

External documents, such as Training Packages, need to be checked on NTIS site for status and currency of document.

The Training and Office Manager will regularly review the version status of all Training Packages and accredited course materials on the NTIS website.